1 . About this Policy:-
1.1 This policy explains when and why we collect personal information, how we use it and how we keep it secure, and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Processing Policy from time to time without prior notice.
You are advised to check our website peyc.org.uk or our Club noticeboard regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulations (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk ). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
- Who are we?
2.1 We are Port Edgar Yacht Club. The Club is the data controller. We can be contacted at [email protected].
- What information we collect and why:-
|Type of information
|Legal basis of processing
|Member’s name and email address
|Managing the Member’s membership of the Club. .
|Performing the Club’s contract with the Member. For the purposes of our legitimate interests in operating the Club.
|Address and sometimes phone number
|Requirements of the direct debit and online shop that we use to facilitate payments from members.
|For the purposes of our legitimate interests in operating the club.
|Members, Competitors and Visitors names, boat names and sail numbers.
|Managing race and event entries and race results.
|For the purposes of our legitimate interests in holding races and other events for the benefit of members of the Club.
|Type of information
|Legal basis of processing
|Bank account details of a member making direct debit payments to the Club or of a person who the club is paying by bank transfer, Card details of those paying the club by card.
|To enable the payment to be made. Bank account details held by the direct debit service provider and card details in the online payments system are not accessible to the club.
|For the purposes of our legitimate interests in performing the Club’s contract with the Member.
|Photos of members
|On PEYC website, Facebook or other channels, or in race reports
|Photos and accompanying information which identifies the person will only be published with the person’s consent.
|Contact details of members or other persons.
|On PEYC website Facebook or other channels or in emails to members
|This information will only be published with the person’s consent.
- How we protect your personal data
4.1 We will not transfer your personal data outside the European Economic Area without your consent.
4.2 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to send you mailings about Duties). However, we disclose only the personal data that is necessary for the third party to deliver the service.
- How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations, and for our legitimate interests in managing the Club.
- Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Information Commissioner’s Office,
Wycliffe House, Water lane, Wilmslow,
Cheshire SK9 SAF
Helpline 0303 123 1113.